Western Alliance Bank

Human Resources Specialist

Req No.
Western Alliance Bank
Human Resources & Training
Regular Full Time


Due to the Bank’s success and growth Western Alliance Bank (WAB) is expanding our Human Resources Team.  We are looking for a highly motivated HR Admin Assistant to provide general support and assist with our growing staffing needs.   The HR Admin Assistant is responsible for performing a variety of human resources duties including the coordination of recruiting, staffing, and pre-employment activities, as well as various clerical and administrative duties in support of the HR Team function. 


At WAB, you can expect high levels of responsibility, a fast paced environment, and uncapped learning potential with career growth opportunities!





  • Provide general administrative support to the HR Team and Hiring Managers
  • Coordinate the new hire background screening process including scheduling of fingerprinting and drug testing
  • Verify and update I-9 documentation / recordkeeping
  • Assist the HR Team with the scheduling of interviews with suitable candidates
  • Prepare travel arrangements and submit expenses for out of state candidates
  • Process and update information in our Applicant Tracking System (ICIMS)
  • Assist with preparation and materials for new hire onboarding
  • Assist with the processing of terminations including the termination checklist and processing of final pay
  • Assist with updates to the TimeClock function with regard to payroll processing
  • Scanning and creation of employee personnel files
  • Schedules meetings as needed
  • Makes photocopies, faxes documents, schedules meetings, and performs other clerical functions as needed/requested.
  • Responds to general questions on human resources policies and procedures
  • Processes department mail


  • Bachelor’s degree in related field preferred, not required
  • 2 years of experience in HR/Staffing/Recruiting/Administrative atmosphere is preferred
  • Knowledge and understanding of HR policies and practices is preferred
  • Experience with Applicant Tracking Systems or HRIS system, ICIMS is preferred
  • Exceptionally detail-oriented and organized with the ability to multi task
  • Professional and positive demeanor with excellent verbal and written communication skills
  • Proficient with MS Office (specifically Outlook), Google, LinkedIn, etc.
  • Able to overcome challenges and effectively find solutions
  • Strong sense of urgency; ability to execute quickly and efficiently
  • Ability to maintain confidentiality and appropriately handle sensitive information


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